Hedjee
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Privacy & measurement

Updated November 2, 2026

Hedjee uses the information you submit to respond to your request. This includes your contact details, business type and the demonstration selections you choose to include. GoHighLevel may process submitted contact details and request context to help us organize follow-up. Requesting a conversation does not subscribe you to email updates or automatically enroll you in outreach.

Demo data

The product demo has a “Save what I share” box under the ways to add your fuel, and beside the buttons on the later steps. It starts ticked, and you can untick it at any time. While it is ticked, we save what you send through the demo: the sentence you type, a file you upload, the fleet details we read from them, the changes you make on the review step (lanes, trips, gallons, regions and trucks) and the price settings you settle on (the cap, the length, a fuel card discount and the fee shown). Each record has its time, the page version and a random visit id that only that browser tab keeps, together with your choice for the box. We do not save your IP address, cookies or analytics identifiers with it, and we do not link it to your name, email, booking or inquiry. While the box is unticked, the demo saves none of this. Unticking stops saving from then on; it does not delete what was already saved.

We use these records only to improve Hedjee’s estimates and the demo. They are kept in a private, encrypted Amazon Web Services (AWS) storage bucket in the United States that only Hedjee can open. Uploaded files are deleted automatically after 90 days. The rest (your text, the details we read and your choices) is kept until you ask us to delete it or we no longer need it. To have it deleted, email admin@hedjee.com with roughly when you used the demo and what you typed or the file’s name, so we can find it.

Whether or not the box is ticked, a sentence you type or a file you upload is sent to OpenAI so its AI can read the fuel details from it (a spreadsheet or CSV as its text; a PDF or photo as the file). We ask OpenAI not to store the request. Under OpenAI’s API terms, it does not use this data to train its models, and it may keep it for up to 30 days to check for abuse before deleting it. The cities on your lanes go to the public OSRM road-routing service (built on OpenStreetMap) to draw road routes, and places you type into “Add a trip” are looked up from your browser with OpenStreetMap’s Nominatim search. The example fleet and the numbers you change on the page are not sent to OpenAI.

Between October 13 and October 28, 2026, the demo asked for your first name and email before it showed your results. It no longer asks. We saved those details with a short summary of the fleet you priced (how you added it, its trucks, weekly gallons, regions and number of lanes) and the campaign tags in the link you came from. If the “Save what I share” box was unticked, we saved the name, email and those tags, but not the fleet summary. We use those records to follow up with you about your results. Each record is kept apart from the demo data above. We never sell your details.

Anonymous site statistics

We use aggregate statistics only to understand and improve this website. We count successful public-page requests by day and page. For requests identified by our hosting network as coming from the United States or United Kingdom, we also count page loads, section views, demonstration use, time and scroll thresholds (the scroll thresholds also split by whether the page visit went on to another page or a booking step, or ended there), form starts and attempts, errors, contact-button clicks, booking steps and calendar-link opens. Some of these counts are also split by a coarse device type (phone, tablet or computer, from the screen size). For each page we also add up how many seconds it was open in a visible browser tab (at most 30 minutes per page load) and how far down it was scrolled at the deepest point. Other or unknown locations receive the basic server request counter only. Source URLs are reduced to a small category such as email, search or an AI assistant; source URLs and campaign text are not saved in these statistics.

Each accepted measurement immediately increments a daily total. We do not save an individual event log, visitor identifier, IP address, browsing history, form content or fingerprint in these statistics, or join them to contact records or advertising. Our server keeps these totals for 90 days. Anonymous daily totals also go to our private PostHog reporting dashboard and follow its configured aggregate-data retention. They measure requests and actions, not unique people, personal journeys or confirmed appointments. Reloads can count again; blockers and unrecognized automation can affect totals.

This measurement does not place tracking cookies or recognize returning visitors. You can stop it at any time, without an account or fee, through the “Stop anonymous statistics” control in “Privacy choices.” We also honor Global Privacy Control and Do Not Track request headers. If you stop these statistics, a necessary cookie containing only that preference remembers your choice for 180 days. Hosting and security systems still process transport information needed to deliver and protect the site; anonymous statistics do not make network requests invisible to the host.

Analytics and page tests

We use PostHog and Google Analytics to measure page visits, navigation, demonstration choices, form progress, device and browser information, repeat visits and the results of page-version tests. This is on by default. You can turn it off at any time with “Turn off analytics” under “Privacy choices,” and it is off automatically when your browser sends a Global Privacy Control or Do Not Track signal. PostHog uses random identifiers to connect measured visits with requests you submit. Google Analytics measures public-page visits and selected actions using its own browser identifiers; we do not send it contact identities, form values or booking details. Advertising personalization and Google signals are disabled. We do not send the text entered in inquiry fields as analytics properties.

You may see different headlines, value propositions or button labels as part of a test. The purpose is to understand which version helps visitors use the site and request a conversation. These tests do not change product terms, prices or eligibility. Demonstration inputs are examples, not verified fuel usage or qualification.

Session replay stays off unless you also turn it on. It shows page structure, pointer movement, scrolling and interactions. We configure replay to mask text, images and form inputs, exclude sensitive areas, and omit console logs and network request/response contents.

Advertising measurement

If you book a meeting after clicking a Google or ChatGPT ad, we can tell that ad platform a booking happened so we know which ads work. This is on unless you turn it off under “Privacy choices,” and it is off automatically when your browser sends a Global Privacy Control or Do Not Track signal. For Google, we keep Google’s click identifier from the ad link with your booking and send it to Google Ads with the booking time and an opaque booking reference. OpenAI is told only when you arrived from a ChatGPT ad; it receives the confirmed-booking event, its time, the public page, an opaque booking reference, a SHA-256 encoded email address and any OpenAI ad reference from the link you arrived on. We do not send either platform your name, raw email address, phone number, message, meeting link or calendar credentials. Personalized advertising stays off. Separately, we keep the campaign, ad group and ad identifiers from the link you arrived on together with an inquiry or booking, so we can see which campaigns lead to conversations; these identifiers do not identify you. You can turn advertising measurement off at any time through Privacy choices.

Storage and service providers

This site runs on Cloudflare through Sites. Submitted requests and necessary security records are stored in its database. PostHog US Cloud processes anonymous aggregate reports and, unless you turn analytics off, detailed measurement. Google Analytics receives detailed measurement unless you turn analytics off; Google Ads and OpenAI receive eligible conversion measurement unless you turn advertising measurement off. Demo data you choose to save is stored with Amazon Web Services in the United States, and OpenAI reads the sentences and files you send to the demo (see Demo data above). These providers may process information outside your country. A request does not connect your fuel card, platform, bank account or fleet systems.

When you use a Hedjee calculator, this browser can remember the numbers you entered for up to 30 days to prefill other Hedjee tools. This local record contains operating inputs such as gallons, prices and surcharge terms, not your name or email. You can change any prefilled value before using it. Clear this site’s data in your browser settings to remove this local record.

Appointments and contact messages

The booking sections and the booking page (/book) show Google Calendar’s appointment page for a 20-minute conversation with Alexander inside this site. It loads from Google as the calendar comes near the screen, so Google receives your IP address and browser details. The scheduling link opens the same page in a new tab. Google receives the contact details you enter there, checks availability and creates the appointment you confirm. Google may send a calendar invitation or changes to your email. Your booking details are shared with Alexander. The appointment page follows Google’s privacy policy.

When connected, the on-site scheduler stores your booking request before asking Google to create the appointment. It gives your call to one free Hedjee team member (Alexander, Andrew or Justin) and shares your booking details with that person. When Alexander takes the call, Andrew may get a private copy on his calendar. We count a booking only after Google confirms it. An opaque appointment reference keeps retries and reschedules from creating additional acquisition conversions. The same confirmed-booking record supports the private dashboard and permitted analytics; their totals may differ because of consent and provider attribution rules. Calendar connections stay encrypted on the server.

Opening the scheduling link can increment an anonymous total under the rules above. Unless you turned analytics off, that action may also be part of a measured visit. A scheduling click is never recorded as a completed booking. We do not capture the contents of Google’s booking form in PostHog. Existing appointments managed through Hedjee retain their protected management links; any team calendar credentials held by Hedjee remain encrypted on the server.

The traditional contact form stores your name, email and message for follow-up. Sending a message or booking a call does not subscribe you to marketing. Keep your booking management link private: it allows its holder to view or cancel that appointment.

To provide free result access, we store the email and selections you submit and use a protected access cookie for up to six hours. This does not subscribe you to updates or request a meeting. The product demo also asks for your first name, and we may contact you about your results, as described under “Demo data” above. Cookie expiry ends access; it does not delete your submitted information, which follows the request-retention policy below.

Your choices

Use “Privacy choices” to turn analytics, advertising measurement or anonymous statistics off, or back on. Turning them off does not prevent using the tools or submitting an inquiry. Browser or network settings may also block measurement. Essential security checks, request storage and the record of your choice still operate.

Email updates require a separate subscription. You can unsubscribe from those messages. Open and click tracking from an email provider may be affected by privacy tools and does not prove that a person read a message.

For questions or requests to access, correct or delete your information, contact Hedjee at admin@hedjee.com. We may need to verify that the request concerns your information. Applicable privacy rights depend on your location; you may also have the right to contact your local privacy regulator.

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